Receipts and invoices

Typing expenses by hand (amount, date, store) eats a minute per purchase. In Bulido you can skip that: upload a photo of the receipt or a PDF invoice, Bulido extracts the fields, and you get a pre-filled expense form. You just check it and accept.

Adding a document

In the project, go to Settlements → Materials and click Add receipt/invoice. In the dialog:

Drag a file in or click the dropzone to pick one from disk.
Supported formats: JPG, PNG, WEBP, PDF.
One document per dialog.

After upload, Bulido kicks off the analysis right away — no extra click.

Document statuses

A document moves through a few states:

Uploaded: file is in, waiting for analysis to start.
Processing: Bulido is reading the contents.
Needs review: analysis done, fields filled in, waiting for your sign-off.
Accepted: you confirmed the data; the document is now an expense.
Failed: analysis didn't work. You can retry or fill it in by hand.

Reviewing and accepting

When the analysis finishes, click Review on the document. The Review expense document dialog opens with the fields Bulido extracted:

Amount, date, title, store: pre-filled. Check them and fix anything that's off.
Document line items: if the document has a breakdown (e.g. an itemised invoice), Bulido extracts those too. You can add more by hand or correct the existing ones.
The Accept and create expense button saves the expense to the project. From that moment it's visible in the Materials expenses section and counts toward the materials balance.
Save draft keeps your changes without accepting — you can come back to it later.

Other actions

Each document has a few more options:

Open file: download the original (photo or PDF) to view it at full resolution.
Retry analysis: runs the extraction again, in case the first try got something wrong or failed.
Delete file: removes a draft document (before acceptance). After acceptance, you delete the linked expense instead.

Why this matters

Less typing means fewer forgotten receipts. A lot of on-site purchases happen in a hurry, and it's easier to snap a photo than to open the app, find the form, and copy the data off paper. After a busy week you come back to the project, review all the drafts at once, accept them, and you have full cost visibility without anything missed.

What's next

Document statuses

A document moves through a few states:

Uploaded: file is in, waiting for analysis to start.

Processing: Bulido is reading the contents.

Needs review: analysis done, fields filled in, waiting for your sign-off.

Accepted: you confirmed the data; the document is now an expense.

Failed: analysis didn't work. You can retry or fill it in by hand.

Reviewing and accepting

When the analysis finishes, click Review on the document. The Review expense document dialog opens with the fields Bulido extracted:

Amount, date, title, store: pre-filled. Check them and fix anything that's off.

Document line items: if the document has a breakdown (e.g. an itemised invoice), Bulido extracts those too. You can add more by hand or correct the existing ones.

The Accept and create expense button saves the expense to the project. From that moment it's visible in the Materials expenses section and counts toward the materials balance.

Save draft keeps your changes without accepting — you can come back to it later.

Other actions

Each document has a few more options:

Open file: download the original (photo or PDF) to view it at full resolution.

Retry analysis: runs the extraction again, in case the first try got something wrong or failed.

Delete file: removes a draft document (before acceptance). After acceptance, you delete the linked expense instead.

Why this matters