---
title: "Email template"
description: "Bulido lets you set a default email template for sending estimates and quotes, and tweak the subject and body of any individual send. Variables like client name and quote number are filled in automatically."
locale: en
category: quotes
slug: email-template
updatedAt: 2026-05-06
---
# Email template

Bulido sends quotes to clients using **your** template. Set a default subject and body once, then fine-tune any individual send right before clicking **Send**.

## Default template in settings

Under **Settings → Templates** you'll find two editable fields:

- **Quote email subject** (up to 150 characters). E.g. *Quote for {{Client full name}}*.
- **Quote email body** (up to 5000 characters). The full message the client receives.

Bulido ships with a sensible default (greeting by first name, quote number and title, validity date, ready-made **Accept** and **Reject** buttons). You can rewrite it completely — formal, casual, with your own sign-off.

## Variables (placeholders)

In the subject and body you use **variables**. Bulido fills in real data when the email is sent. In the editor, click **Insert data** and pick from the list. Bulido inserts the matching token in the format `{{Variable name}}` at the cursor.

Each field has its own set of available variables — not all of them fit everywhere.

### Variables in the email subject

| Insert variable |
|---|
| `{{Quote number}}` |
| `{{Quote title}}` |
| `{{Company name}}` |

### Variables in the email body

| Insert variable | What it inserts |
|---|---|
| `{{Accept/Decline buttons}}` | A ready block with **Accept** and **Reject** buttons in the email body |
| `{{Client first name}}` | Client's first name (e.g. *Anna*) |
| `{{Client full name}}` | Full name (e.g. *Anna Smith*) |
| `{{Client name}}` | Full name, alias of the above |
| `{{Quote number}}` | Quote number generated by Bulido (e.g. *OF/2026/014*) |
| `{{Quote title}}` | The title you gave the quote |
| `{{Quote total}}` | Total value of the quote, with currency |
| `{{Quote valid until}}` | Date until which the quote is valid |
| `{{Project address}}` | Address where the project will happen |
| `{{Company name}}` | Your company name |
| `{{Company email}}` | Your company contact email |
| `{{Company phone}}` | Your company contact phone |
| `{{Acceptance link}}` | The accept link itself (no button) |
| `{{Rejection link}}` | The reject link itself (no button) |

In most cases you'll insert **`{{Accept/Decline buttons}}`** — the ready-made block of both buttons in the email body. The raw links (`{{Acceptance link}}`, `{{Rejection link}}`) come in handy if you want to lay the buttons out yourself or weave them into running text (*"To accept, click here."*).

## Adjusting a single send

When you click **Send by email** on a quote, you see the current subject and body, pre-filled with your template and this quote's data. You can **edit them right there** for this one send, without changing the global template. The change applies only to this quote.

It's useful when:

- The client asked for a specific note in the message.
- You want to add context from a recent conversation ("As we discussed yesterday...").
- You're sending a revised version and want to explain what's changed.

## What's next

If your subject and body look right, see [How to send a quote to the client](/helpcenter/quotes/sharing-quotes) and [What happens after the client's decision](/helpcenter/quotes/accept-reject).